A time-tracking solution for every Belgian SME
From building site to office, restaurant to shop: smartphone, tablet at the entrance or QR code, depending on your trade.
Choose your sector
Hospitality
Schedules that change every week, hours that are always right
Read moreConstruction & Sites
Time tracking that holds up on site
Read moreInstallers & technicians
The hours of every job, client after client
Read moreCleaning
At every client, the site check‑in from the smartphone
Read moreRetail & craft trades
Several shops, varying breaks, hours beyond dispute
Read moreIndustry & workshops
Shift changes without queues, hours per workshop
Read moreTransport & logistics
From depot to warehouse, the hours of the whole team
Read moreAgriculture & horticulture
Your seasonal workers' hours, from day one
Read moreServices & Offices
At the office or working from home, one click in the browser
Read moreCare & support services
Teams relieving each other day and night, with no attendance sheet
Read moreYour sector isn't listed? PulseTime works the same way for any team that clocks in. Let's talk about your team
Schedules that change every week, hours that are always right
Split shifts, weekend extras, students: everyone clocks in at the entrance, with no time clock to buy.
A tablet at the kitchen entrance
Each person taps their name, enters their PIN and clocks in. An old Android tablet is enough.
An extra ready from their first shift
You invite them by text message or e-mail. They open the link they receive and clock in from their smartphone.
The split shift, exactly as worked
Everyone clocks out after lunch and clocks back in for the evening. The real hours are recorded, with no schedule to enter.
Frequently asked questions
- Do I need to buy a time clock?
- No. An Android tablet or an iPad at the entrance is enough. Everyone can also clock in with their smartphone.
- Do flexi-jobbers and students clock in like everyone else?
- Yes, everyone clocks in the same way and PulseTime records the hours worked.
- A waiter forgets to clock out?
- They request the correction from their smartphone, you approve it, and the correction stays on record.
Time tracking that holds up on site
Several sites, crews on the move, no signal in the basement: nothing to install on site.
The smartphone as a time clock
The GPS position is recorded with each clock-in. You can also put a QR code at the site entrance or a tablet in the site cabin.
Even with no signal
The record stays on the smartphone and is sent as soon as the connection returns, with the time of the action.
The hours of each site
When the crew moves to another site, they tap “Change location”. The reports then show the hours of each site.
NSSO site check-in: from 1 April 2027, arrival and departure must be recorded on sites of €500,000 excl. VAT or more. In PulseTime, the check-in uses the same actions as clocking in, and sending it to the NSSO is planned for that date.
Frequently asked questions
- Does every worker need a smartphone?
- No. One tablet assigned to the site is enough for the whole crew: each person taps their name and enters their PIN, and the clock-ins are recorded on that site.
- Does the site check-in replace working time recording?
- They work together. The check-in proves presence on site for the NSSO, and the draft law on working time is about the duration of work. PulseTime records both.
- What changes on 1 April 2027?
- On sites of €500,000 excl. VAT or more, presence is recorded on arrival and on departure.
The hours of every job, client after client
Electricians, heating engineers, plumbers and maintenance technicians spend their day at your clients' premises. Every hour is recorded at the client where it was worked, and you find it in the reports.
Clocking in from the van
The technician clocks in with the PulseTime Mobile app on arrival at the client. The GPS position of the clock-in confirms they are at that client.
From one client to the next
When leaving for the next client, they tap “Change location”. They stay clocked in, and their hours move to the new client.
Hours per client
The reports give the hours spent at each client, to prepare your invoices or follow the profitability of a job.
Frequently asked questions
- Do I need to create a location for every client?
- For your regular clients, yes: each client becomes a work location, with or without a GPS position. For a one-off job, the technician picks “Other location”, and you then link the entry to the right client.
At every client, the site check‑in from the smartphone
Crews early in the morning or in the evening, several clients a day, and the NSSO Check In and Out at Work (JC 121).
The check-in from the smartphone
On arrival at the client, the cleaner opens the PulseTime Mobile app, which suggests the site where the GPS places them. They confirm, and the check-in is sent to the NSSO. Where the client displays a QR code, one scan is enough.
Travel between two clients
When leaving, the cleaner taps “Site check-out” on their smartphone, then checks in at the next client. The travel in between stays within the time entry, outside the check-in.
A forgotten check-in gets closed
A check-in left open is closed automatically after the delay you set, and the cleaner is notified. The attendance register can be exported as PDF, Excel and CSV.
Frequently asked questions
- Are check-ins sent to the NSSO?
- Yes. For cleaning (JC 121), sending to the NSSO is operational.
- How much does the site check-in cost?
- It is an option at €0.75 excl. VAT per month, per employee whose check-in is active.
Several shops, varying breaks, hours beyond dispute
Shops, bakeries, hair salons, with rotating schedules and a rota that keeps moving: PulseTime records what was actually worked.
One QR code per shop
Each salesperson scans the one for their shop. Anyone sent to help out in another shop scans the QR code there, and their hours follow.
The break actually taken
Breaks and resumptions are clocked when they happen. No flat-rate duration is applied.
Everyone sees their hours
Each salesperson sees their hours day by day on their smartphone. If there is a disagreement, you start from the same figures.
Frequently asked questions
- The rota changes often, do I have to enter it?
- No. PulseTime records the hours actually worked, with no schedule to enter.
- A salesperson works in two shops on the same day?
- They scan the second shop's QR code on arrival, and their hours move to that shop.
Shift changes without queues, hours per workshop
Two- or three-shift patterns, teams rotating between workshops, several production sites: every hour is recorded where it was worked.
The shift change on one tablet
The outgoing shift clocks out and the incoming shift clocks in, each person in a few seconds.
Hours follow the workshop
Each workshop has its own QR code. An operator who changes workshop during the shift scans the new workshop's code with their smartphone: they stay clocked in, and their hours move to the new workshop.
No more re-keying for payroll
The import file for your social secretariat comes straight from the clock-ins.
Frequently asked questions
- Several production sites?
- Yes, in a single account. Each production site becomes a work location with its own QR code, and a tablet can be assigned to each location. If you track hours per workshop, each workshop is a location in its own right.
From depot to warehouse, the hours of the whole team
Drivers leave the depot early, warehouse staff take turns in shifts. Everyone clocks in where their day starts, and their hours are recorded, even far from the depot.
A tablet at the depot
Drivers and warehouse staff clock in on arrival, each by tapping their name and entering their PIN.
The smartphone on the road
A driver who starts or ends the day somewhere other than the depot clocks in with the PulseTime Mobile app, even without a network.
Shift changes at the warehouse
Warehouse teams clock in at every shift change, and the reports give everyone's hours, site by site.
Frequently asked questions
- A driver starts the day at home?
- They clock in from the PulseTime Mobile app, when their day starts under your work rules. Their location is recorded at the moment they clock in, even without a network.
Your seasonal workers' hours, from day one
Picking, greenhouses or nurseries: the team grows during the season, and many stay only a few days or weeks. Everyone clocks in from arrival, and their hours are recorded day after day.
From the smartphone
Everyone clocks in with the PulseTime Mobile app, in the fields with one tap, even without a network, and in the greenhouse by scanning the QR code at the entrance.
A seasonal worker ready on day one
You add them in PulseTime, and they receive their invitation by e-mail or text message. They install the PulseTime Mobile app and clock in from the moment they arrive.
A tablet in the shed
A seasonal worker without a smartphone taps their name on the tablet in the shed and enters their PIN. An Android tablet or an iPad will do. There is no time clock to buy.
Frequently asked questions
- My seasonal workers only stay a few weeks?
- You can adjust the number of team members in your subscription at any time. At the end of the season, you archive the seasonal workers and reduce that number.
At the office or working from home, one click in the browser
A simple solution sized for an SME: nothing to install on the computers.
Nothing to install
Clock in from the computer's browser, or from a smartphone.
Remote work included
Your employees clock in the same way from home.
Up and running in five minutes
You create the account, invite the team by e-mail, and the first clock-in can take place. No set-up fees.
Frequently asked questions
- Is training needed?
- No. One button to start, one to stop, and everyone finds their hours.
Teams relieving each other day and night, with no attendance sheet
Nursing homes, day nurseries, medical practices, support services: teams that relieve each other around the clock, with part-timers and replacements.
A tablet at reception or the nurses' station
Each team member taps their name, enters their PIN and clocks in. Nobody needs a work smartphone.
Each residence, each unit
Each residence, unit or nursery is a work location with its own tablet. The reports show the hours of each one.
A departure delayed by an emergency
The time recorded is the time of the clocking, not the one planned in the rota. A forgotten clocking is corrected afterwards, and the correction stays traced.
Frequently asked questions
- Do night teams clock in the same way?
- Yes. A time entry that starts in the evening and ends in the morning stays a single entry, and the reports split it over the two days.
What every sector has in common
Whatever your sector, PulseTime works the same way, and the price only depends on the number of team members.
Three ways to clock in
Everyone clocks in with the PulseTime Mobile app on their smartphone, by scanning the location's QR code, or on a tablet at the entrance with their PIN.
The hours of each location
Each site, shop, client or plant becomes a work location, and the reports give the hours worked at each one.
Payroll without retyping
Hours can be exported as PDF, Excel or CSV, and the Payroll provider option prepares your payroll provider's import file every month.
One price per team member
From €2.50 to €3.50 excl. VAT per active team member per month, with no hardware to buy and a 15-day free trial.
Frequently asked questions
- Is PulseTime suitable for my sector?
- PulseTime records the hours of any salaried team in Belgium, whatever the sector. If yours is not in the list, PulseTime works the same way, with the smartphone, the QR code or the tablet.
- Do I need to buy hardware?
- No. Your team members clock in with their smartphone or on a tablet at the entrance. An Android tablet or an iPad will do. There is no time clock to buy.
- Do my team members need a smartphone?
- No. Those without one clock in on the tablet at the entrance, with their personal PIN.
- How much does PulseTime cost?
- From €2.50 to €3.50 excl. VAT per active team member per month, depending on the plan. The free trial lasts 15 days, with no credit card.
The screens on this page are illustrations. The names, locations and hours are fictitious.
Ready to simplify time tracking?
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Get started for freeA question before you get started?
081 / 24 39 80info@pulsetime.beRequest a demoMonday to Friday, 8:30 a.m.–12 p.m. and 1 p.m.–5 p.m.